I am sure that we all have a bag of 'must haves' that go with us to every event we do. Those bits and pieces, tools or equipment that we just wouldn't be able to survive without. The role of the event manager is make the event run smoothly and without a hitch so here are my five essential must haves that go with me to all my events:
- WD-40 - 99.9% of the time, no matter how old the venue you're using is you will find a squeaky door. Sods law as well its always the door that everyone uses. For me there is nothing more distracting that a door that squeaks every time it's opened and there are always going to be people in the room that will need to nip out for whatever reason. Always have a can of WD-40 with you, check all the doors before you event begins and if needed give it some oil.
- Phone Charger - As event professionals we are usually running around all day, taking phone calls from delegates, speakers and suppliers. You will also need to be checking your emails as well and if, like me, you're partial to a bit of social media then it's more than likely your phone will have less than 50% battery by lunch time. Don't forget to pack your phone charger or one of those handy portable chargers so that you no matter how much you use your phone you won't go into panic mode when you have less than 20% battery life left.
- Sugar Free Mints - You are going to be meeting and talking to a lot of people, if there is food involved in your event as well then it's important to have a handy packet of mints nearby so you can ensure your breath is minty fresh at all times. First impressions last and there is nothing worse than being greeted by someone with funky breath!
- A Few Spare Pens - 9 times out of 10 at some point during an event I'm running someone will come up to me asking if they can borrow my pen. Knowing this happens a lot I turn the moment into a handy marketing opportunity. Taking some spare branded pens with me means when someone asks I give them the pen I'm using and get another one out for myself. They can keep then keep the one given to them and every time they use it they will remember your company and more importantly remember you.
- Lots of Business Cards - At every event I'm attending or running I meet someone who either I want to stay in contact with or connect with at a later point. I always ask for their business card and give them my own. Proper business cards will have more of a chance of being kept rather than a scrap of paper with your contact details scribbled down in illegible handwriting. But remember, don't just hand out your cards randomly or to everyone you meet. No one likes that kind of person. Give your cards to those people you've had meaningful conversations.
What other essentials do you always have with you during events? I would love you to share your thoughts in the comments below.